DA Photos

Frequently Asked Questions

What can I wear for my D.A. Photograph?

 
Effective 1 JUL 2009 Soldiers may wear either the (green) Class A Uniform or the NEW (blue) Army Service Uniform. Soldiers cannot wear the old dress blues. The Soldier is responsible for ensuring that his or her uniform fits properly, is pressed and that all ribbons/medals/badges/rank are correctly displayed for official military photographs. ** IAW Army regulation, Soldiers, anyone assisting the soldier or D.A. Photo Studio photographers cannot not pin, clip, stuff, or otherwise change or alter the appearance of the uniform to make it fit properly.** Female service members may wear either the skirt or slacks for their photo. Wear Distinctive Unit Insignia (Unit Crests). Unit crests and your unit patch are the only exceptions to the permanent rule. Soldiers who are regimentally affiliated should wear their Regimental Distinctive Insignia. Wear only those unit citations that you have permanent orders for and are listed on your ERB, ORB, or other personnel records. The wearing of one (1) foreign award is authorized. Do not wear French Fourragère. Do not wear blue Infantry cords or discs. Do not wear green leadership tabs. The photograph is a ¾ length photo.
 

What Regulations govern D.A. Photos?

 
The following Army Regulations govern Official Photographs: AR 640-30 - Photographs for Military Human Resources Records; AR 670-01 - Wear and Appearance of Army Uniforms and Insignia; AR 600-8-22 - Military Awards; DA PAM 25-91- Visual Information Procedures; FBDAPS SOP
 

Appointment and Standby:

 
Service members have two options available to them in order to get their photo taken:
  1. Appointment: Available Mon & Thu 0800-1130 and 1300-1500. Appointments are scheduled daily, one every 30 minutes. Because of the large number of Soldiers that we serve, our appointment schedule may run as long as 2-3 weeks out, so plan ahead. To schedule an appointment please go to www.vios.army.mil/‎  or you may schedule an appointment in person.
     
  2. Standby: Soldiers may be seen as a standby Mon & Thu on a strict first-come, first-served basis as time and space allow as scheduled appointments either fail to show, or are cancelled. As a standby there is no guarantee you will be seen by our photographers, however the D.A. Photo Studio staff will do its best to try to accommodate you. Simply come in between 0800-1130 or 1300-1500 to attempt to have your photo taken as a Standby.
 

Can I have my D.A. Photo Redone? (Reshoots)

 
IAW Army policy, effective 18 SEP 2008, Soldiers will only be granted re-shoots if there was a mistake caused by the photographer or the equipment. The Soldier is responsible for ensuring that his or her uniform fits properly and that all ribbons/medals are correctly displayed for official military photographs. D.A. Photographers will not tape, stuff, or otherwise change or alter the appearance of the uniform to make it fit properly. Requests for reshoots may be reviewed on a case by case basis by the Sr. photographer or the V.I. Chief and will only be done if:
  1. Electronic images are damaged or if major discrepancies are identified, such as unacceptable levels of moiré or stair stepping in digital photographs within three days of the soldier's photo being taken.
     
  2. Promotion to next higher rank since last photo.
     
  3. When photograph on file no longer represents the soldier’s present appearance, i.e., weight control.
     
  4. Receipt of new award that is ARCOM or higher in the order of precedence.
 
The Soldier must provide a memorandum from their unit commander stating the reason for the reshoot (IE: wore the wrong ribbon, did not have the correct badge, etc.). Simply stating that a reshoot is needed ‘because of a board’ is not sufficient. No exceptions. Natural wrinkles from wearing of the uniform are acceptable and are not justification for a reshoot. Rejecting your electronic photo in DAPMIS does not guarantee a soldier the chance to have their photo retaken. Again, the Soldier is responsible for proper grooming, ensuring that his or her uniform fits properly and that all ribbons/medals are correctly displayed for official military photographs. Reasons such as these are not justification for a reshoot. Soldiers should FIRST check their ERB/ORB, and then set up their uniform accordingly, followed by scheduling their appointment.
 

Command Photos for General Officers, Brigade-level commanders and CSMs?

 
The D.A. Photo Facility is authorized to photograph General Officer Management Office (GOMO) photographs for all General Officers and Chain of Command Board head & shoulder photographs for all brigade-level commanders and command sergeants major. These are done by appointment only. To schedule an appointment, visit thewww.vios.army.mil/‎ for information call the D.A. Photo Facility at 662-294-0285. For the brigade-level commanders and CSMs you will need to provide your brigade colors at least 30 minutes prior to the appointment. Appropriate Class A, Army Service Uniform or Army Combat Uniform, with or without beret is acceptable for command photos
 

How often should I update my Photo?

 
In accordance with Army Regulation 640-30 photos are valid for five (5) years. Unless you have had a significant change to your uniform, there is no reason to have one taken more frequently. The Camp McCain D.A. Photo Facility policy does allow for Soldiers to be photographed ONCE per year and recommends that Soldiers be photographed at least two months prior to their annual promotion board or on the anniversary date of their previous photo. AR 640-30 Photographs for Military Personnel Human Resources Files defines the requirement for Official Military Photographs as follows:
  1. The following personnel will have an initial photograph made within 60 days:
    • Each officer promoted to first lieutenant (includes officers accessed into active duty as first lieutenant or a higher rank.)
       
    • Warrant officers promoted to Chief Warrant Officer (CW2).
       
    • Noncommissioned officers promoted to SSG.
       
    • Initial appointment to Command Sergeant Major (CSM).
       
    • Selection for promotion to brigadier general or higher.
       
  2. Each soldier will have a periodic photograph taken (during the anniversary month of the previous photograph) per the following schedule:
    • General officers: every third year.
       
    • Officers and noncommissioned officers: every fifth year.
       
  3. Soldiers will update photographs when photographs on file no longer represent their present appearance. Promotion since last photo and weight control issues are examples of such representations. If you have not had any major changes to your uniform, you may only be photographed once per calendar year. Exceptions are granted on a case-by-case basis and approved by the D.A. Photo Studio Sr. Photographer or the V.I. Chief only when accompanied by a memorandum requesting a reshoot. If you have added a new award to your uniform since your last photo, it must be ARCOM or higher to justify a reshoot within a year of your previous photo. New shoulder sleeve insignia (unit patch), added service stripes or added overseas service stripes (combat stripes) are not justification or reason to have another photo within one year from your previous photo. If you have questions, please feel free to ask the senior photographer.
 

What is DAPMIS?

 
The Department of the Army Photograph Management Information System (DAPMIS) is a web-enabled, e-business system that receives digitized official photographs from DOD worldwide photo studios. DAPMIS photos give greater ownership to individual Soldiers and ease of use to the personnel management system. This system supports all Soldiers, SSG thru COL (excluding WO1s and 2LTs) and is available for the Active Duty, Reserve Component and Army National Guard Soldiers. ** Effective 15 August 2005, photo studios will no longer issue hard-copy prints for records update/promotion to soldiers SSG thru COL, except soldiers in Troop Program Units. Photo studios will upload all official photos taken of soldiers Staff Sergeant through Colonel, excluding second lieutenants and WO1s into DAPMIS.
 
Soldiers below the rank of staff sergeant as well as 2LTs & WO1s who need an official photo for reasons other than promotion will receive a hard copy print for their application. They will not be loaded into DAPMIS. DAPMIS is only for promotions for SSG-COL. (Excluding 2LTs and WO1s)
 

I do not see my photo on DAPMIS. Does this mean that my photo is not on file?

 
NO. It just means that a copy of your electronic photo is not in the DAPMIS photo repository. It does not mean that HDQA does not have a photo of you on file. It is important to understand that the preview of the photo is optional. If you do not login to the web site to review and accept/reject your photo within three business days, the new photo will automatically be accepted as your Official D.A. Photo. This new photo will be exactly the same as the photo you previewed at the photo studio. Rejecting your electronic photo at a later time does not guarantee the chance to have your photo retaken. To confirm receipt of electronic photo via DAPMIS, contact HRC at: (502)613-7777. If HRC has not yet received your electronic file, please notify the D.A. Photo Studio and we will be happy to re submit the electronic file for you.
 

What happens if I do not Accept/Reject the photo within 3 business days?

 
It is important to understand that the preview of the photo is OPTIONAL. If you do not login into the website to review and or accept/reject your photo within three business days, the new photo will automatically be accepted as your Official Photo. This new photo will be exactly the same photo you previewed and accepted at the photo studio. There should be no cogent reason to reject the photo online. Rejecting your electronic photo online at a later time does not guarantee the chance to have the photo retaken. Requests for reshoots of Official D.A. Photos will be reviewed on a case by case basis by the Sr. Photographer or the V.I. Chief and will only be done if they meet the above mentioned criteria for reshoots and accompanied by a memorandum from the Soldier's unit commander. If you accidentally rejected your current photo, please notify the D.A. Photo Studio, and they will be happy to resubmit it for you.
 

Submitting a Special Application and or Nominative Packet?

 
All Soldiers completing special application packets that require an official military photo will be issued only the required number of hardcopy photographs for their packets. Second Lieutenants, Warrant Officer Ones and Soldiers below the rank of SSG will NOT have their photo uploaded into DAPMIS.
 

Does the D.A. Photo Studio take Passport photos?

 
NO. The D.A. Photo Facility is not authorized to take passport, naturalization, or ISOPREP photographs.
 

Can I have my Official Photo taken off post?

 
NO. The Department of the Army regulates the content and format of the Official Military Personnel File (OMPF). There are distinct parameters of what can and cannot be submitted for inclusion in the OMPF. The D.A. Photo is an official part of the OMPF. Only Defense Visual Information Activity facilities, such as the Camp McCain Dept. of the Army Photo Facility, may produce official D.A. Photos. Official photos are marked with a federally assigned Defense Visual Information Activity number, which may not be duplicated or used in any way by another facility or establishment by law. D.A. Photos taken at off post establishments are a violation of the Army policy and will be rejected for inclusion in the Soldier’s records.
 

Can you upload a photo into DAPMIS for me that I had taken at another facility?

 
NO. In accordance with Army policy, the D.A. Photo Studio can only upload images taken at their facility. Photos taken at other studios must be uploaded by the studio it was taken at. If you had a photo taken at a facility that is not authorized to upload images into DAPMIS, you will have to have your photo re-done at our studio if you want it sent to DAPMIS.
 

Can I wear my (OLD) Dress Blues for my D.A. Photo?

 
NO. Soldiers can only wear the (NEW) Army Service Uniform for their official photo or the current (green) Class A Uniform. Soldiers cannot wear ACUs for their photo either. The Class A uniform is acceptable for wear until fourth quarter 2014 when the new Army Service Uniform will become the only authorized dress uniform.
 

Where do I get information on how to wear my awards and decorations on the new Army Service Uniform?

 
Information on how to wear awards and badges is contained in AR 670-1 specifically in the portion on the Dress Blue uniform. Other information can be accessed online on the Army’s website on the ASU.
 

Is it a good idea to be photographed following a pay-day activity inspection?

 
NO. The photo studio does not recommend having your official photo taken on the same day as pay-day activities. It is recommended that you have your photo taken with a crisp, clean uniform that is free of wrinkles from extended wear in formation and/or while riding in a car. You should have your uniform pressed and carry it to the studio so you will look your best. It is obvious to the staff of the photo studio when a Soldier arrives following pay-day activities versus those who have not. Although it might seem convenient, we highly discourage having your photo taken after pay-day activities.
 

Customer Hours and Location?

 
Customer hours are 0800-1130 & 1300 -1500 for scheduling appointments and making routine inquiries. Photos are taken Monday and Thursday from 0800-1130 and 1300-1500. The facility is closed for lunch from 1200-1300 every day. The studio is closed weekends and federal holidays and many training holidays. On some training holidays there may be limited staffing. Please call a few days in advance of training holidays to see if the facility will be open.
Revised: 8/4/2015 7:37